WCAS Volunteer Opportunities

The following describes the duties of Executive members and Officers of the WCAS.

1. President:

• serves on Executive
• provides leadership and guidance
• determines monthly meeting dates
• calls Executive meetings
• organizes agenda for monthly and Executive meetings
• conducts meetings
• writes articles for the newsletter
• promotes the WCAS to outside groups
• keeps up-to-date on all projects
• signs the minutes
• co-signs cheques
• acts as contact person
• undertakes responsibility for the security of meeting hall
• conducts miscellaneous duties as required

2. Vice-President:

• serves on Executive
• assumes President’s duties if s/he can no longer fulfill duties
• acts as Program Convener:
  • arranges for speakers/presenters for each meeting
  • arranges for payment of speakers/presenters
  • notifies Newsletter Editor regarding program details
  • introduces speakers/presenters
  • arranges for supplies/equipment for speakers as needed
  • books hall for meeting

3. Secretary:

• serves on Executive
• ecords minutes of Executive and monthly meetings
• provides copies of minutes to Executive
• signs minutes
• summarizes minutes for newsletter
• manages general correspondence

4. Treasurer:

• serves on Executive
• receives fees from memberships and deposits in bank
• collects other income and deposits in bank
• pays all bills
• signs necessary contracts, documents, etc.
• maintains accounts, and provides a financial statement at meetings
• assists committees in budgeting for events
• remits collected PST
• manages all money transactions at shows/sales

5. Events Coordinator:
(Events Coordinator’s and Show Conveners’ duties may vary with each show)

• serves on Executive
• appoints committee members
• signs contracts and documents
• takes care of all correspondence related to the event(s)
• books hall
• calls regular committee meetings
• develops and implements a feedback questionnaire to be completed by exhibitors
• analyses questionnaires and reports results to Executive
• assists Treasurer with finances related to shows
• sets up work schedules during show
• keeps President apprised of show status

6. Newsletter Editor:

• composes and types articles
• formats, proof-reads and produces final copy
• runs off labels for envelopes
• designates assistants as required to run off copies and mail or email

7. Membership:

• reminds all members (via newsletter) that memberships are due in January
• receives membership applications
• produces memberships cards and distributes to members
• produces and distributes receipts for memberships paid
• gives membership fees received to Treasurer
• maintains membership list
• provides current membership information to the Event Coordinator, Executive, and the Phone Committee

8. Web Master:

• maintains website
• maintains domain registration
• arranges for payment of web hosting fees

9. Phone Coordinator:

• contacts members as requested by the Executive

10. Refreshments Coordinator:

• arranges for refreshments for each meeting
• collects donations for refreshments

11. Librarian:

• brings Society’s books to each meeting
• keeps records of lenders and borrowers of books
• reminds borrowers about overdue books
• recommends purchases for the library